Rights and Permissions, Open access etc.
Wolters Kluwer Health has partnered with Copyright Clearance Center's Rightslink service to offer a variety of options for content to be reused in:
- Periodicals (Journals, Magazines, Newsletters and Newspapers)
- Promotional Materials (Brochures, Pamphlets, and Posters)
- Presentations and Slide Kits
- CD-ROMs and DVDs
- Posts on Websites and Intranets
- Email Distributions
- Government Reports
- Coursepacks, Classroom Materials, Training Materials and CMEs
- Library reserves and E-reserves
- Distributed Photocopies
- Conference Proceedings
- Dissertations and Theses
Article-specific Rightslink information can be accessed directly from articles on the journal website.
For questions about the Rightslink service, email Customer Care or call 877-622-5543 (U.S. Only) or 978-777-9929.
Frequently Asked Questions
Why do I need to request permissions?
Before anyone can legally sell, publish or distribute someone else's copyrighted work, they must obtain the permission of the copyrighted owner. This rule applies even if only using extracts or samples from the work.
It is each employee's responsibility to ensure that you respect the rights of others and only use their work when it is correct to do so.
Permission is needed to publish any figure or table previously published, or re-use an abstract or portion of text. Permission is also needed to publish an adaption of any figure or table previously published.
- Altering the axes or headings in a figure, or altering the headings in a table (or adding one or two additional lines, or rearranging the layout but retaining the existing content) is not sufficient to avoid the need to obtain re-use permission from the copyright holder.
How do I find out whether figures/tables have been previously published?
If a figure/table legend in a submitted manuscript reads: 'Reproduced from...' or 'Adapted from...' or 'Modified from...' or if just carries a reference number from the reference list then permission should be obtained to republish it.
- Check the references to obtain the exact citation
- Contact the author of the new work if necessary to ask for more specific information
- Alternatively ascertain this by finding the original work on the internet
What if the figure says 'Data from...'?
Permission may not be needed if the figure or table is a new work using data from a previous publication. You should still ensure that the original data source or sources are clearly acknowledged in the published work.
What information do I need in order to request permission?
- The citation of the article the figure/table/text was originally published in
- Preferably the original figure/table number
- Whether a figure/table has been adapted from the original
- The citation of the article/project that the figure/table will be re-published in
- The number of copies to be published
- Whether this will be translated or in the original language
For permissions for new journal publications (e.g. supplements or new articles for submission to LWW or Adis journals) you should also consider:
- The number of copies to be published should include the journal readership/circulation as well as any additional copies.
- The permission should include Electronic rights so we can publish online
- The permission should not be one-off only as this would exclude reprints
- Ideally it should not specify only English-Language rights so we can do translation
How do I know who holds the copyright?
For most STM publishers, when articles are submitted for publication the copyright is assigned to the journal by the author as part of the standard acceptance procedure. This means that in most cases the publisher of the original article will hold the copyright for the figure or table you wish to re-use. In some instances the author may retain copyright for the work (especially for books), in which case the publisher will be able to let you know. In the case of material published on the internet the best place to start is normally by contacting the web site owner.
How do I request permission?
Many publishers now use services such as Rightslink to handle their permissions processes. This includes Adis, LWW (Wolters Kluwer), Elsevier, Wiley Blackwell, Springer etc. Others will still have a permissions department internally and you can usually find contact details via the publisher's web site.
What if the author of my new article is the author of the original article I want to use figures/tables from?
If any of the authors of the new article were authors of the original article, state this in your request, because the permission is likely to be a lot cheaper or free. Better still, if possible ask them to request the permission directly.
If you are requesting an author permission through a means other than Rightslink, it may be worthwhile looking at the publisher's website for an 'author permissions' section to see whether the permission is free or does not need requesting.
In Rightslink, when it asks who is requesting the permission, can I use 'publisher' for all my requests?
No, because in the majority of cases you will be requesting permission on behalf of the for-profit commercial organisation who wants to use the material. Only if you are republishing the material in a new publication with an ISSN or ISBN should you legitimately state that the request is on behalf of the publisher - in these cases you are likely to be applying for permission on behalf of the author of the new publication.
Wolters Kluwer offers peer-reviewed open access options to meet the needs of authors and maximize article visibility. Options include hybrid open access models across a number of journal publications, as well as fully open access specialty titles.
WK Open Access publishing program offers authors, institutions, research funding agencies, and others high-quality publishing services including:
Wolters Kluwer titles offering open access options
View the complete list of titles offering open access options and related publication charges.
Hybrid open access
Wolters Kluwer’s hybrid open access option is offered to authors whose articles have been accepted for publication. With this choice, articles are made freely available online immediately upon publication. Authors may take advantage of the open access option at the point of revision. These articles are subject to the journal’s standard peer-review process and will be accepted or rejected based on their own merit.
Authors of accepted peer-reviewed articles have the choice to pay a fee to allow perpetual unrestricted online access to their published article to readers globally, immediately upon publication. The publication fee is charged on acceptance of the article and should be paid within 30 days by the author, funding agency or institution. Payment must be processed before the article can be published open access.
Authors retain copyright
Authors retain their copyright for all articles they opt to publish open access. Authors grant WK a license to publish the article and identify itself as the original publisher.
Creative Commons license
Open access articles published in Wolters Kluwer journals are made available under the terms of a Creative Commons user license. Open access articles are freely available to read, download and share from the time of publication. The standard license used for Wolters Kluwer articles is theCreative Commons Attribution-NonCommercial No Derivative (CC BY-NC-ND) license which allows readers to disseminate and reuse the article. This license does not permit reuse for any commercial purposes nor does it cover the reuse or modification of individual elements of the work (such as figures, tables, etc.) in the creation of derivative works without specific permission.
Authors whose work is funded by the Austrian Science Fund (FWF), Research Councils UK, Wellcome Trust or World Health Organization (WHO) and wish to publish their article as open access will be able to publish under the terms of the Creative Commons Attribution (CC BY) license whichpermits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited. Authors who are employees of the World Health Organization (WHO) may publish under the terms of the Creative Commons Attribution IGO (CC BY IGO) license.
Under the terms of any of these licenses, the reuse of an article requires proper attribution of the original work. Whether reusing, displaying, or reposting an article, the user must attribute the article to the original author.
Below are guidelines on what type of reuse is permitted under different Creative Commons licenses used in the Wolters Kluwer hybrid program.
*To reuse a figure, table, or image from an article with CC BY-NC-ND licensing, Wolters Kluwer has partnered with Copyright Clearance Center's Rightslink service. Article-specific Rightslink information can be accessed directly from articles on the journal website.
For additional information on Creative Commons licenses visit their website:http://creativecommons.org/licenses/.
Compliance with HHMI, NIH, and Wellcome Trust Public Access Policies
A number of research funding agencies now require or request authors to submit the post-print (the article after peer review and acceptance but not the final published article) to a repository that is accessible online without charge. As a service to our authors, Wolters Kluwer identifies to the National Library of Medicine (NLM) articles that require deposit and transmits the post-print of an article based on research funded in whole or in part by the National Institutes of Health, Wellcome Trust, or Howard Hughes Medical Institute to PubMed Central. Wolters Kluwer ensures that authors can fully comply with the public access requirements of major funding bodies worldwide. Authors may indicate such funding when completing the journal’s Copyright Transfer Agreement. Additionally, all authors who choose the open access option will have their final published article deposited into PubMed Central immediately upon publication.
Compliance with Funder-Mandated Open Access Policies
Wolters Kluwer’s hybrid open access program provides authors with a means to comply with open access mandates and meet applicable license requirements.
Research Councils UK
The Research Councils UK has established mandatory policies for open access to research publications. Wolters Kluwer offers options which allow RCUK-funded authors to comply with these policies. Authors may choose to comply with RCUK policies by either gold or green open access:
Gold Route. RCUK funded authors can choose to publish their paper open access with the payment of an article process charge. Articles will be made available under the terms of theCreative Commons Attribution (CCBY) License and the final version of the article will be deposited to PubMed Central on publication.
Green Route. If a Wolters Kluwer journal does not offer an open access option or authors do not have funding available, authors may make their papers available in an open access repository under the terms of the Creative Commons Attribution – Non-Commercial (CCBY- NC) license after an embargo period. Under these terms of the author will not authorize the display of the final peer-reviewed manuscript prior to 12 months following publication of the final article if the journal offers an open access option or 6 months if the journal does not offer this option.
Please visit RCUK’s open access policy page for more information:http://www.rcuk.ac.uk/research/outputs/.
WellcomeTrust/ Charity Open Access Fund (COAF)
The Wellcome Trust requires electronic copies of any research papers that have been accepted for publication in a peer-reviewed journal, and are supported in whole or in part by Wellcome Trust funding, to be made available through PubMed Central (PMC) and Europe PubMed Central (Europe PMC) as soon as possible and in any event within six months of the journal publisher's official date of final publication
Wellcome Trust funded authors can choose to publish their paper open access with the payment of an article process charge (gold OA). Articles will be made available under the terms of the Creative Commons Attribution (CC BY) license and the final version of the article will be deposited to PubMed Central on publication.
If an author does not choose a gold OA option or a journal does not offer such an option, Wolters Kluwer will deposit the post-print version (the article after peer review and acceptance but not the final published article) to PubMed Central. The post-print will be made available 6 months after the publication of the final version of the article.
Please visit the Wellcome Trust’s open access policy page for more information:http://www.wellcome.ac.uk/About-us/Policy/Policy-and-position-statements/WTD002766.htm.
More information on the COAF can be found here:
Austrian Science Fund (FWF)
The Austria Science Fund has established mandatory policies for open access to research publications. WK offers options which allow FWF-funded authors to comply with these policies. Authors may choose to comply with FWF policies by either gold or green open access:
Gold Route. RCUK funded authors can choose to publish their paper open access with the payment of an article process charge. Articles will be made available under the terms of theCreative Commons Attribution (CC BY) license and the final version of the article will be deposited to PubMed Central on publication.
Green Route. If a Wolters Kluwer journal does not offer an open access option or authors do not have funding available, authors may make their papers available in an open access repository under the terms of the Creative Commons Attribution-NonCommercial (CC BY-NC)license after an embargo period. Under these terms of the author will not authorize the display of the final peer-reviewed manuscript prior to 12 months following publication of the final article.
Please visit FWF’s open access policy page for more information:http://www.fwf.ac.at/en/public_relations/oai/index.html.
World Health Organization (WHO)
The World Health Organization has established an open access policy for its employees and grantees. Wolters Kluwer offers options which allow WHO funded authors to comply with WHO policies via the gold route with the payment of an article processing charge.
WHO Employees. Open access articles will be made available under the terms of theCreative Commons Attribution (CC BY IGO) license and the final version of the article will be deposited to PubMed Central on publication.Please find WHO Authors Please find WHO Authors
WHO Grantees. Open access articles will be made available under the terms of the Creative Commons Attribution (CC BY) license and the final version of the article will be deposited to PubMed Central on publication. Please find WHO Grantees
The World Bank has established an open access policy. Wolters Kluwer offers options which allow World Bank funded articles to publish under the CCBY license.
For more information on their policy please visit their webpage:http://documents.worldbank.org/curated/en/2012/04/16200740/world-bank-open-access-policy-formal-publications
Bill and Melinda Gates Foundation
The Bill and Melinda Gates Foundation has established an open access policy. Wolters Kluwer offers options which allow Bill and Melinda Gates Foundation funded articles to publish under the CCBY license for open and immediate accessibility.
For more information on their policy please visit their webpage:
View Frequently Asked Questions for more information on the Wolters Kluwer’s open access program